Privacy Policy

Last Updated: July 15, 2021

KauSAP Inc. values your privacy and the protection of your personal data. As such, this Privacy Notice explains how we handle your personal data, and your rights regarding your personal data that we process through the membership application and login forms found on this website. This Privacy Notice applies solely to the personal details provided by the member, and the personal details he/she volunteers on behalf of his/her assignee and/or proxy. 

Your consent indicating that you have read and understood this Privacy Notice is needed before we can collect your personal data. Should you have questions about the processing of your personal data or the exercise of your rights, kindly contact us by sending an email to secretariat@kausap.org addressed to “The KauSAP Data Privacy Officer”.

  1. What personal data does KauSAP Inc. collect?

Through this website, KauSAP, Inc. collects certain personal data that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context.

Personal Data that you provide us directly

When you submit your membership application form, KauSAP Inc. may collect and process the following personal data that you provide:

You are responsible for ensuring the accuracy of the personal data that you provide us. In addition, if you are providing the personal data of your assignee/proxy, you attest that 

  1. that your assignee/proxy has read and understood this Privacy Notice as it pertains to their personal data, and 
  2. that you have obtained their free and informed consent for KauSAP, Inc. to collect and process their data for the purposes stated below.

No information will be collected until you have read, understood and given your consent to the terms and conditions provided in our Privacy Notice.

Personal Data that we collect automatically

When you visit or use our website, subscribe to our newsletters or otherwise interact with us through our digital channels, we may also collect information sent to us by your computer, mobile phone or other access device (device information, information about your visit and use of our website, social media behavior) in line with purpose 2.b. below.

  1. Why do we collect your personal data?
  1. We process your personal data for the following purposes:
  1. As required to improve your experience when using our Site, in particular:
  1. As required by us to enable our business and pursue our legitimate interests, in particular:
  1. Does your website use cookies or other tracking technologies?

Like most websites, ours uses cookies and other similar technologies, such as local storage, for functional and analytical purposes. These cookies are safe and secure, and do not contain sensitive information. 

If you do not want to accept cookies from our Site, you can change your browser settings so that cookies are not accepted. (Each browser’s website should contain instructions on how you can do this.) If you choose to do this, please be aware that our Site may no longer function as intended.

4. Who has access to your personal data?

Only authorized personnel involved in the handling of your request, have access to your personal data. If this function is to be fulfilled by a third-party (e.g. SAP Philippines, eMazing Ways, Inc.), KauSAP, Inc. ensures, through its due diligence that such entities 

  1. Have the necessary organizational, physical and technical security measures to protect your personal data
  2. Will process your personal data only in fulfillment of the stated purposes above; and
  3. Have enforced the above in their legal agreements with KauSAP, Inc.

We do not provide nor sell your personal data to other third parties.

5. How long do we keep your personal data?

Your personal data is securely stored in the master database of members of KauSAP Inc. We will retain your personal data for as long as you remain a KauSAP, Inc. member that actively participates in KauSAP, Inc.’s events and activities, or as required or permitted by applicable laws. 

You may request to have your personal data deleted at any given time throughout the retention period by contacting us.

6. Does this Privacy Notice extend to third-party websites and digital platforms?

Our website contains hyperlinks and details of third-party websites or digital platforms (e.g. Facebook, Instagram, YouTube). We have no control over and are not responsible for, the privacy policies and practices of third parties. Once you leave our website, you should check the third-party website’s applicable privacy policy to determine how they will handle any information they collect from you before submitting any of your personal data to their website/digital platform.

7. How do we protect your personal data?

While no method of transmission over the Internet, or method of electronic storage is 100% secure, we take all necessary measures to protect your personal data and their confidentiality, using appropriate physical, technical and organizational controls such as:

8. What are your rights concerning the personal data that we process?

KauSAP, Inc. would like to ensure that you are aware of your data protection rights. You have the right:

This is not an absolute right. Sometimes we will have the right to keep your data. This is the case when we have a legal obligation or when we must defend our rights.

9. How can you contact us?

You can exercise these rights free of charge and at any time by sending an email to: 

secretariat@usap.com.ph” secretariat@kausap.org addressed to “The KauSAP Data Privacy Officer”.

If you contact us to exercise your rights, we may enact some measures to validate your identity before any action is taken on your request.

We will respond to your request within one month. However, if we need more time to process your request, we will also notify you within one month.

  1. Amendments to this Privacy Notice

We may revise this Privacy Notice from time to time as we add new features, or as laws change that may affect our Site or Services. When we make material changes to this Privacy Notice, we will post the date it was last revised as well as the version number.